The State Hospital

The State Hospital, Carstairs, Lanark ML11 8RP
Phone: 01555 840293 Fax: 01555 840024 email:

FOI Overview

In this section:


The Act

Photo - Freedom of Information Act

The Freedom of Information (Scotland) Act 2002Opens in a new window came into force on 1 January 2005. This means that anyone who requests non-personal information held by the State Hospital, subject to certain conditions and exemptions, is entitled to receive it.

You do not have to live in Scotland to make a request but all requests must be made in writing.

By lawOpens in a new window, we must respond to requests within 20 working days but we can ask for more details in order to identify the information requested. We are not allowed to ask who the enquirer is (e.g. if this is not obvious) or why they want the information. It is recognised that some requests may involve personal information and therefore Data Protection issues will arise. We are required to:

  • Share information proactively, internally and externally.
  • Respond quickly and positively to requests for information.
  • Keep good quality records of what we do and say.
  • Justify clearly the few cases where we need to refuse information.
  • Provide as much advice and assistance as possible to enquirers looking for information.
  • Supply information held by us no matter how old it is.
  • Charge a fee (if applicable) in accordance with fee regulations which have been prepared by the Scottish Government.

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State Hospital Publication Scheme

As part of FOI, we have to make readily available to the general public a significant amount of routinely published information. Details of this information can be found within The State Hospital's Publication SchemeOpens in a new window - every Board in NHSScotland has a scheme. We strive to publish as much information as possible so that we have fewer individual requests to deal with.

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Within the Publication Scheme the information is organised into a series of eight Classes for easy reference. However, for easy access, the documents can be found within the relevant sections of the website. This means that all information related to the one topic can now be found in the one place.Image of Information

The material available through this Publication Scheme is subject to the Board’s copyright unless otherwise indicated. Unless expressly indicated on the material to the contrary, it may be reproduced free of charge in any format or medium, provided it is reproduced accurately and not used in a misleading manner.

Where any of the copyright items in this Scheme are being re-published or copied to others, please identify the source of the material and acknowledge the copyright status. Permission to reproduce material does not extend to any material accessed through the Publication Scheme that is the copyright of third parties. Please obtain authorisation to reproduce such material from the copyright holders concerned.

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Making a Request

Requests for information must be made in writing, and must state a name and contact details for the enquirer in addition to describing what information is required. Any enquiries should be sent to the Hospital as follows:

  • By email - TSH.FOI-Mailbox@nhs.netOpens in a new window
  • By post - FOI Requests, eHealth Department, Harris Building, The State Hospital, Carstairs, Lanark ML11 8RP.
  • By telephone - 01555 842049.

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Statistical Reports / Overview of Requests Received

Statistical Report on FOI Enquiries received per financial year:

2016/17Opens in a new window (coming soon) 2015/16Opens in a new window 2014/15Opens in a new window 2013/14Opens in a new window 2012/13Opens in a new window

If you would like to find out more information about these enquiries / requests, or wish to see a copy of our response, please contact us as follows:

  • By email - TSH.FOI-Mailbox@nhs.netOpens in a new window
  • By post - FOI Requests, eHealth Department, Harris Building, The State Hospital, Carstairs, Lanark ML11 8RP.
  • By telephone - 01555 842049.

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FOI and Environmental Regulations

Logo of Information Commissioner's WebsiteThe Environmental Information (Scotland) Regulations 2004Opens in a new window (EIRs) also came into force on 1 January 2005 enabling the public the right to ask for information which ‘relates to the environment’ and which was held by a ‘relevant person’. In 1998, the UK signed the Aarhus Convention from which an EU Directive was derived. The EIRs ensure that Scotland complies with the Convention and the Directive. There are separate regulations for the rest of the United Kingdom. A request for environmental information can be made orally and does not have to be in writing. Check out The Scottish Government's Section 62 Code of Practice on dealing with requests for environmental informationOpens in a new window.

Further guidance in relation to dealing with requests for environmental information and the relationship between EIRs and the FOI Act is available on the Information Commissioner’s Website - It's Public KnowledgeOpens in a new window.

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Information on the Exercise of Public Functions

Sections 31 and 32 of the Public Services Reform (Scotland) Act 2010Opens in a new window impose duties to publish information on expenditure and certain other matters as soon as is reasonably practicable after the end of each financial Image of Public Services Reform (Scotland) Act 2010year in connection with:

  • Public relations.
  • Overseas travel.
  • Hospitality and entertainment.
  • External consultancy.
  • Payments with a value in excess of £25,000 (not including remuneration).
  • The number of members or employees (if any) who received remuneration in excess of £150,000.

The State Hospital will publish this information annually with the exception of payments with a value in excess of £25,000 which will be published quarterly.

Additionally, information must be published on steps taken to:

  • Promote sustainable economic growth.
  • Improve efficiency, effectiveness and economy.

Published information: 2017/18Opens in a new window 2016/17Opens in a new window

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